Rules and Regulations

NO PURCHASE OR PAYMENT IS NECESSARY. A PURCHASE OR PAYMENT OF ANY KIND WILL NOT INCREASE YOUR CHANCES OF GETTING SELECTED.

Introduction

To help train more underrepresented groups for positions in XR Technologies, the CyberXR Coalition, XR Safety Initiative (XRSI), and its partner XR Bootcamp are announcing the Beyond Inclusion scholarship program.

Important Dates

    • May 18: The scholarship application period opens
    • July 4: Application Deadline (stage 1: the initial application form - profile review)
    • July 15: Final Application Deadline (stage 2: C# coding test - Bootcamp Readiness Evaluation)
    • July 29: Selected scholarship recipients will be notified by e-mail. 
    • August 15 - December 12: Start and End date of the XR Foundations and Prototyping Bootcamp.
  • 12/2022 - 01/2023: Career Services 

 

How to Apply

  1. Read these rules.
  2. Complete stage 1, the initial application form. Applications are accepted and processed on a rolling basis, the earlier you submit, the earlier you may proceed to the next application stage. 
  3. Applicants without C# background are recommended to enroll in the C# coding course (takes around 40 hours to complete) to prepare for the C# test.
  4. Applicants with previous C# coding knowledge may proceed to the C# test directly.
  5. All applicants are required to submit their solution to the C# test (stage 2 of the application process) before July 15, 2022.
  6. Submit C# Coding test result in the stage 2 application form here:
  7. Selected scholarship recipients will be notified at the end of July, 2022. 
  8. Upon successful selection, scholars will start the 4-month project-based long Bootcamp called, XR Foundations and Prototyping Bootcamp starting August 15, 2022.
  9. This XR Foundations and Prototyping Bootcamp will take place from August 15 to December 12, 2022. 
  10. For an extensive overview of the XR Foundations and Prototyping curriculum, you can visit the following link.

 

Review the sections below for a more detailed description and important requirements and restrictions.

 

1. Administrator

CYBERXR COALITION - 4 Anchor Dr, Emeryville, California 94608

2. Eligibility

(A) The scholarship is open only to participants who are residents of the United States, Canada, and Europe.

(B) The following individuals and entities are not eligible, regardless of whether they meet the criteria set forth above:

(i) the Administrator, the partner, contractor, or other company involved with the design, production, promotion, execution, or distribution. 

(ii) any individual involved with the design, production, promotion, execution, or distribution and each member of any such individual’s immediate family or household.

(iv) any parent company, subsidiary, or another affiliate of any company described above; and

(v) all employees, representatives, and agents of the entities described above (and their respective parent companies, subsidiaries, and other affiliates) and all members of any such employee, representative, or agent’s immediate family or household.

 

3. Application Submission Period

(A) Applicants may submit an Application by July 15, 2022.

(B) Any Submission entered following the Scholarship Submission Period (after July 15, 2022) shall be disqualified.

 

4. Submission  Requirements

(C) General Requirements

(i) An applicant may submit more than one Application Submission. However, each Submission or any part thereof, must, at the sole discretion of the Administrator, be substantially different from the applicant’s other Submissions, or any part thereof. If an applicant enters two or more Submissions that are substantially similar, the Administrator reserves the right to disqualify Submissions or require the applicant to choose one Submission to enter into the Scholarship.

(ii) The final submission deadline is 11:59 PM PST on July 15, 2022. Once the Scholarship Submission Period has ended, the applicant may not make any changes or alterations to any part of the Submission (including the associated Application) until after the judging and public voting periods are complete.

(iii) Submitting the final application to the Scholarship Website does not constitute a final determination by the Administrator of the applicant or the Submission’s eligibility.

(iv) Submissions must be the original work of the applicant, and must not infringe, misappropriate, or otherwise violate any intellectual property rights, proprietary rights, gender rights, privacy rights, moral rights, or any other rights of any person or entity.

(v) It is an express condition of entry and eligibility that each applicant warrants and represents that the applicant’s Submission is solely owned by the applicant, that the Submission is wholly original with the applicant, and that no other party has any rights or interest, whether known or unknown, in the Submission.

(vi) The applicant further represents and warrants to the Administrator that the Submission, and any use thereof by the Administrator (or any of their respective partners, subsidiaries, and affiliates), shall not:

  1. infringe upon any statutory or common-law copyright, trademark, or patent;
  2. be defamatory or libelous in any manner towards any person;
  3. constitute or result in any misappropriation or other violation of any person’s publicity rights or right of privacy; or
  4. infringe, misappropriate, or otherwise violate any intellectual property rights, proprietary rights, privacy rights, moral rights, or any other rights of any person or entity.

(vii) An applicant may contract with a third party for technical assistance to create the Submission provided; noting that the Application is solely the applicant’s work product, and the result of the applicant’s ideas and creativity and the applicant owns all rights to it.

(viii) A Submission including, image, video, and textual materials, must be in English. If in a language other than English, the Submission must be accompanied by an English translation of that text.

(ix) The Administrator can, at their sole discretion, at any time, remove the Submissions or any part thereof if the Submission:

  1. does not fully comply with these Official Rules;
  2. is indecent, obscene, defamatory, libelous, in bad taste, or demonstrates a lack of respect for public morals or conduct.

(x) Additionally, Submissions will not be accepted if, at the sole discretion of the Administrator, they:

  1. are illegal under applicable law;
  2. depict hatred;
  3. defame or denigrate (or are derogatory towards) any person or group of persons or any race, ethnic group, or culture;
  4. threaten a specific community in society, including any specific race, ethnic group or culture;
  5. are intended to or might incite violence;
  6. contain vulgar or obscene language or excessive violence;
  7. contain pornography, obscenity, or sexual activity; or
  8. disparage the Administrator.

(xi) All of the above are to be determined at the Administrator’s sole discretion.

(xii) If the Administrator, at their discretion, find any Submission to be unacceptable, then such Submission shall be deemed disqualified from the Scholarship.

(xiii) The Administrator may at its sole discretion disqualify Submissions for which legal complaint, demand, or assertion of rights, including but not limited to takedown requests made by those under the Digital Millennium Copyright Act are received and remove any such Submission

5. Scholarship Recipient Selection

(A) Submissions will be judged by a committee composed of members from the Administrator and its partners. Submissions will initially be screened and final scholarships will be determined by the committee at its sole discretion.

(B) The selection committee shall be and remain fair and impartial. A Submission will not be at a disadvantage if one or more members recuses him or herself.

(C) An applicant's likelihood of selection will depend primarily on the number and quality of all of the Submissions, as determined by the committee using the criteria below. Only selected scholarship recipients will be informed by the 29th of July.

6. Selection Criteria

The selection criteria for the applicants are as follows,

  1. Should be of above 18 years of age.
  2. Should represent BIPOC or marginalized and underrepresented communities.
  3. Needs to be able to access a PC/laptop able to run Unity and a VR headset (like Vive, Meta Quest 2, Pico) 6DoF headset with inside out tracking to be able to participate in the training program.

Apart from above 3 compulsory criteria, the selection will depend on the accurate and full submission of the Application form and successful completion of C# coding test. The selection committee may ask applicants to provide further information, take evaluation tests or attend additional interviews, if required to justify the selection.

7. Scholarship 

The Beyond Inclusion Scholarship covers the XR Bootcamp Foundations and Prototyping program training cost.

(A) No substitutions will be made except for the right of the Selection Committee to make a scholarship fund substitution of equivalent or greater value in the event the selection or any portion thereof is unavailable. No transfer or substitution of a Scholarship is permitted except at the Selection Committee’s sole discretion. No more than the stated number of scholarships will be awarded. 

(B) In the event a scholar/potential scholar’s employer has a policy that prohibits the awarding of a scholarship to an employee, it will be forfeited and an alternate potential scholar will be selected. Each applicant hereby acknowledges and agrees that the relationship between the applicant, the Administrator, is not a confidential, fiduciary, or other special relationship and that the applicant’s decision to provide the applicant’s Submission to Administrator for the purposes of this Scholarship does not place the Administrator, and their respective agents in a position that is any different from the position held by the members of the general public with regard to elements of the applicant’s Submission, except as specifically provided in these Official Rules.

8. Entry Conditions

  1. By entering, each applicant agree(s) to:

(i) Comply with and be bound by these Official Rules and the decisions of the Administrator, which are binding and final in all matters relating to this Scholarship.

 (ii) indemnify, defend and hold harmless the directors, officers, members, agents, and contractors of Administrator, and their respective parent, subsidiary, and affiliated companies, and any other organizations responsible for sponsoring, fulfilling, administering, advertising or promoting the Scholarship, and all of their respective past and present officers, directors, employees, agents and representatives (the “Released Parties”) from and against any and all claims, expenses, and liability, including but not limited to negligence and damages of any kind to persons and property, defamation, slander, libel, violation of right of publicity, infringement of trademark, copyright, patent or other intellectual property rights, property damage, or death or personal injury arising out of or relating to a applicant’s entry, creation of an entry or submission of an entry, participation in the Scholarship, acceptance or use or misuse of the Scholarship (including any travel or activity related thereto) and/or the broadcast, transmission, performance, exploitation or use of entry; and

(iii) indemnify, defend and hold harmless the Administrator and the Released Parties from and against any and all claims, expenses, and liabilities (including reasonable attorneys fees) arising out of or relating to a applicant’s participation in the Scholarship

9. Publicity

(A) Except where prohibited, participation in the Scholarship constitutes a scholar’s consent to the Administrator’s, and their partners’ use of the scholar’s:

  • Name, likeness, photograph, voice, opinions, comments and/or hometown and state/province/territory of residence for promotional purposes in any media, worldwide, without further payment or consideration, following the conclusion of the scholarship. 

10. General Conditions

(A) The Administrator reserves the right to cancel, suspend and/or modify the Scholarship, or any part of it, if any fraud, technical failure, or any other unanticipated factor or factor beyond Administrator’s control impairs the integrity or proper functioning of the Scholarship, as determined by Administrator at their sole discretion. The Administrator reserve the right at their sole discretion to disqualify any individual or applicant it finds to be tampering with the entry process (for example by using the aid of computer software programs to auto-fill entries) or the operation of the Scholarship or to be acting in violation of these Official Rules or in a manner that is inappropriate, not in the best interests of this Scholarship, or a violation of any applicable law or regulation.

(B) Any attempt by any person to undermine the proper conduct of the Scholarship may be a violation of criminal and civil law, and, should such an attempt be made, the Administrator reserves the right to take proper legal action, including, without limiting, referral to law enforcement, for any illegal or unlawful activities.

(C) The Administrator’s failure to enforce any term of these Official Rules shall not constitute a waiver of that provision. The Administrator is not responsible for incomplete, late, misdirected, damaged, lost, illegible, or incomprehensible Submissions or for address or email address changes of the applicants. Proof of sending or submitting will not be deemed to be proof of receipt by the Administrator. The Administrator are not responsible for, nor are they required to count any vote which, in their sole judgment, is incomplete, late, misdirected, damaged, unlawful or illicit, including those secured through payment, votes achieved through automated means or by registering more than one e-mail account and name, using another applicant’s e-mail account and name, as well as those lost for technical reasons, defective or otherwise in violation of these rules.

(D) In the event of any discrepancy or inconsistency between the terms and conditions of the Official Rules and disclosures or other statements contained in any Scholarship materials, including but not limited to the Scholarship submission form, or point of sale, television, print or online advertising, the terms and conditions of the Official Rules shall prevail.

(E) The Administrator reserves the right, without liability, to amend the terms and conditions of the Official Rules at any time, including the rights or obligations that the applicant, the Administrator may have. The Administrator will post the terms and conditions of the amended Official Rules  (“Corrective Notice”). As permitted by law, any amendment will become effective at the time the Administrator post the amended Official Rules.

10.Limitations of  Liability

(A) By entering, all applicants agree to be bound by the Official Rules and hereby release the Administrator, and each of its and their employees, officers, directors, affiliates, related entities, partners, partnerships, principals, representatives, agents, licensees, sponsors, successors and assigns (together with the Administrator, the “Released Parties”) from any liability in connection with the Scholarship.

(B) Without limiting the foregoing, the Released Parties are not responsible for:

(i) any incorrect or inaccurate information, whether caused by the Administrator’s, or a applicant’s electronic or printing error or by any of the equipment or programming associated with or utilized in the Scholarship;

(ii) technical failures of any kind, including, but not limited to malfunctions, interruptions, or disconnections in phone lines, internet connectivity or electronic transmission errors, or network hardware or software;

(iii) unauthorized human intervention in any part of the entry process or the Scholarship;

(iv) technical or human error which may occur in the administration of the Scholarship or the processing of Submissions; or

(v) any injury or damage to persons or property which may be caused, directly or indirectly, in whole or in part, from the applicant’s participation in the Scholarship. If for any reason any applicant’s Submission is confirmed to have been erroneously deleted, lost, or otherwise destroyed or corrupted, the applicant’s sole remedy is to request the opportunity to resubmit its Submission, which request will be determined at the sole discretion of the Administrator if the Scholarship Submission Period is still open.

12. Disputes

(A) Applicant agrees that:

(i) any and all disputes, claims, and causes of action arising out of or connected with this Scholarship, other than those concerning the administration of the Scholarship or the determination of scholars, shall be resolved individually, without resort to any form of class action;

(ii) any and all disputes, claims, and causes of action arising out of or connected with this Scholarship, shall be resolved exclusively by the United States District Court of California or the appropriate California State Court;

(iii) any and all claims, judgments, and awards shall be limited to actual out-of-pocket costs incurred, including costs associated with entering this Scholarship, but in no event attorneys’ fees; and

(iv) under no circumstances will Applicant be permitted to obtain awards for, and Applicant hereby waives all rights to claim punitive, incidental, and consequential damages and any other damages, other than for actual out-of-pocket expenses, and any and all rights to have damages multiplied or otherwise increased. SOME JURISDICTIONS DO NOT ALLOW THE LIMITATIONS OR EXCLUSION OF LIABILITY FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES, SO THE ABOVE MAY NOT APPLY TO YOU.

(B) All issues and questions concerning the construction, validity, interpretation, and enforceability of these Official Rules, or the rights and obligations of the Applicant and Administrator in connection with the Scholarship, shall be governed by and construed in accordance with, the laws of the State of California, without giving effect to any choice of law or conflict of law rules (whether of the State of California or any other jurisdiction), which would cause the application of the laws of any jurisdiction other than the State of California.

13. Privacy

The Administrator collects personal information from you when you enter the Scholarship Application. Read our Privacy Policy here.

14. Scholarship Recipients

For the final selection of the scholarship, recipients will be notified through a selection confirmation email. The remaining others who are not selected will not be notified. Check your inbox after 29th July for a confirmation email.

15. Contact Us

If you have questions regarding the scholarship, reach out to beyondinclusion@cyberxr.org

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